Orchard Brae ASN - jmarchitects

Niall Hastie

Nominations Committee

To ensure that the RIAS has Trustees and Committee Members with the correct skills and experience.

Terms of Reference

Committee Purpose
To ensure that the RIAS has Trustees and Committee Members with the correct skills and experience to:
• exercise overall control of the organisation’s current business operations
• manage the charity’s resources responsibly
• set the RIAS’ strategy, develop it as required and oversee its implementation
• ensure that the needs of the RIAS’ beneficiaries are put first
• keep the RIAS true to its purpose.

and
that the RIAS Council and its Committees and Working Groups have members with the correct skills and experience to:
• inform and develop the member-agreed Strategy as required and work to ensure its implementation
• communicate the activity of the RIAS to its Members, stakeholders and the wider public
• support student and new practitioner members of the profession and the RIAS
• support architectural, planning, urban design, conservation and sustainable practice
• promote appropriate ‘accreditation’ schemes and the Certification of Design by qualified construction professionals
• develop specific strands of work as determined by Council, including but not restricted to:
position and press statements; policy responses; organising events; determining publications; taking forward Awards schemes; developing stakeholder, industry academic and other networks; liaising with local and national Government etc.

Summary Remit
The Nominations Committee (the “Committee”) of the RIAS Council shall provide assistance to the Council and any interim Non-Executive Board established by them, and to any subsequent Trustee Board by overseeing and implementing the Gov8: Nominations Policy and Procedure of the RIAS. It should be noted that all advice of the Nominations committee is subject to Council approval.

As appropriate the Committee will be supported by the Acting Secretary/Chief Executive and Executive Team.
It will fulfill its responsibilities primarily by carrying out the activities following.

Membership
The Committee to consist of:
• A Chair and Vice Chair – elected by Council
• Minimum of 3 other members selected on the basis of appropriate skills and experience and including a Student/Young Practitioner (Representative of Young RIAS) and a minimum of two members of Council and at least one externally appointed member

Proposed Terms
Chair to serve for a 2 year term (excluding any period as a member)
Other Members will serve for 2 year terms and for a maximum of two terms and any further term to be after a minimum period of 1 year

Reporting
The Committee to Report to each Council Meeting and to any interim Executive Committee or Board established by them, and to any subsequent Trustee Board with recommendations
arising from its work, highlighting required actions and where appropriate options for discussion and approval. It is anticipated that all reports will be written and available for submission to IEC, or to any successor relevant committees ahead of Council or Trustee Board Meetings.
The Committee will liaise with RIAS Council, the Senior Executive Team and appropriate representatives of existing Committees or Working Groups.

Meetings
• Committee Members will advise the Chair of any suggested agenda items and should declare any suggested AOB items at the beginning of each meeting, in line with Policies and Procedures C2, C6 and C7.
• In the absence of the Chair the Vice Chair will chair the meeting.
• To be quorate at least two members plus the Chair or Vice Chair must be in
• attendance.
• Committee decisions will be by majority agreement. In the event of a tied vote the Chair’s vote will carry.

Policy and Procedures Applying: Gov8: Nominations Procedure

Key Tasks/Organisational Requirements:

Background - the makeup, remit, powers and quorum of each Committee and Working Group will be laid down by Council, in line with Policies Gov4: and Gov5:
In this context and in line with Policy Gov8: the Nomination Committee is required to:

  1. Manage the Nomination and Election processes for the RIAS President and members of the RIAS Council, proposed ‘Interim Executive Board’, Committees, Working Groups, and any future Board, Committees etc.

  2. Using the RIAS Skills Audit Process and liaising with the RIAS Council, the Senior Executive Team and appropriate representatives of existing Committees or Working Groups, establish and agree the required skills, experience and networks for potential members of these groups.

  3. Taking account of RIAS present and proposed areas of activity, identify and report key Trustee Skills and Experience requirements, and any skills or representational gaps that have been identified and determine and suggest how it is proposed to fill them.

  4. Identify where required, and assess the suitability of, potential members of the proposed RIAS Interim Executive Board, Committees, Working Groups, and any future Board, Committees etc. These groups to consist of Trustees, Members, stakeholders and others with suitable skills, experience and networks who will have the positive endorsement of their peers and will represent the profession’s views in an informed and positive manner.

  5. Carry out an annual review of Committees, Working Groups etc. and recommend any need for extended terms and/or membership augmentation or change in order to ensure diversity, an appropriate skills and experience mix, and the need to ensure continuity of working and appropriate succession planning.

Delegated Authority:
Following liaison with the RIAS Council, the Senior Executive Team and appropriate representatives of existing Committees, the Committee is authorised to approach suitable individuals and ascertain their willingness for consideration and thereafter to issue formal invitations on behalf of the RIAS. Invitations to be caveated that they are subject to Council’s formal approval.

Review Period:
This is a transition arrangement and following the establishment of the new Governance Structure the nominations function will be reviewed.

Membership

Denise Bennetts (Chair)
Christina Gaiger (ex officio)
Catriona Hill
Sam Patterson

Schedule

Committee Reports